Ex-Commerce
Ocean Ecommerce Integration

Import Orders from Ex-Commerce into Exchequer. Full Retail and Trade support with Stock Quantity control.

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What is Ex-Commerce: Ocean?
Ex-Commerce provides fully integrated e-commerce with orders written directly into Exchequer as sales quotations or sales orders respecting customer currency types, discount matrix and credit control as part of its standard core features.

It is one of the only e-commerce solutions designed specifically for Exchequer 
Unlike other e-commerce platforms that exchange limited data with numerous other accounting packages, Ex-Commerce has been designed exclusively around the way Exchequer works.

Exchequer customers who use other e-commerce systems live with the pain and frustration of rounding differences and fudges to try and reconcile web orders to the accounts.

With Ex-Commerce there are no rounding differences and all discounts precisely match; whether it is in single currency or multi-currencies. No other system can match this decimal precision.

Ex-Commerce: Ocean Integration
All price bands, discounts and customer settings are synchronised as a fully automated process.

Our Exchequer integrated e-commerce solution will automatically synchronise your online shop with your Exchequer in near real-time. As you change product information such as stock levels, pricing, discounts, customers and more in Exchequer – these changes will automatically be transferred to your online shop. When a new customer registers on the website and successfully makes a payment their details will be transferred into Exchequer each with their own unique account code. Orders taken will also be transferred to the Exchequer sales order daybook reflecting their account status and all relevant discounts.

Extending your Exchequer investment
The Ex-Commerce Exchequer Integration extends your investment in Exchequer in many different ways:

  • Dramatically reduce order processing time
  • Eliminate human data entry errors
  • Trade customers create their own orders
  • Sales reps can create an order for any account
  • Exchequer customer discounts synchronised

 

Unlike any other product, it is a fully functional task managed scheduler that executes task threads to process data at lightning speeds. Tests have shown that 200 orders can be input into Exchequer in 15 seconds.

There are no text files or XML or temporary documents to worry about. As long as there is a network connection between the web server and data server the system works. When connectivity is lost the orders are queued up on the webserver and are downloaded on the next polling.

Ex-Commerce is the only fully-featured, hosted enterprise solution that is designed specifically to integrate seamlessly with your Exchequer accounting system. Ex-Commerce is fully compatible with both the SQL and Pervasive editions of Exchequer.

Fully automated synchronisation
Automated synchronisation with Exchequer includes all stock discounts, customer discounts, quantity breaks and all other forms of discount. Stock quantities are synchronised in near real-time to minimise overlap selling. Orders can be placed by trade customers, retail customers or even your own reps in a B2B style environment.

Stock quantity control
As items are sold on the website all stock quantities available are updated so you can’t sell the same stock twice.

Fully automated customer account codes
New customers details are automatically transferred to Exchequer when they meet the criteria you set, with unique sequential customer codes that are automatically assigned to their Exchequer account. As customer details change so too are the changes synchronised both ways between the webshop and their account in Exchequer.

Hosted SAS solution
Ex-Commerce is supplied as a fully hosted software as a service solution. All installation, maintenance and security are all taken care of for you, each site is hosted in state of the art data centres in the UK.

Responsive web layout framework
Using the latest CSS techniques and bootstrap frameworks the website will automatically adjust itself to best suit your browsing device. From large desktop screens to mobile devices like iPads and smartphones the fluid layout will optimise the user’s browsing experience making sure you never miss out on potential orders.

Secure PPI compliant transactions
Built-in security ensures that your products, order details, customer records are all kept safe and accessible only to authorised administrators. All card payments are managed by established and approved PPI compliance payment gateway providers.

Search Engine Optimised
The comprehensive CMS gives you access to meta tag and SEO text blocks for all elements of the site from categories to products and each individual image on the site. All HTML blocks are WC3 compliant.

Ex-Commerce: Exchequer e-commerce integration
Exchequer e-commerce integration like you’ve never seen before. The only e-commerce product that has been designed specifically to work with Exchequer, Ex-Commerce brings you a true and seamless integration with your Exchequer accounting software. The system works with either the original Pervasive PSQL version or the Microsoft SQL emulated version. With multi-currency compatibility and a multi-lingual version available, this system is ideally suited for those companies looking to branch out into e-trading in Europe and the rest of the world.

Whether you are looking for B2B or B2C, Ex-Commerce caters for both. The system supports multiple websites or storefronts. Automated synchronisation with Exchequer includes all customer and stock discounts, quantity breaks and all other forms of discount. Stock quantities are synchronised in near real-time to minimise overlap selling. Orders can be placed by trade customers, retail customers or even your own reps. A fully mobile responsive web interface makes it easy to find products and create orders. Orders can be processed as SQUs or SORs globally or individually and will show in Exchequer within moments.

Ex-Commerce synchronises data via live, automated, direct data transfer from Exchequer to the web system
Ex-Commerce is the only fully-featured hosted enterprise solution that is designed specifically to integrate seamlessly with your Exchequer accounting system. Unlike other e-commerce platforms that swap some data with various accounting packages using XML or CSV files, Ex-Commerce synchronises all the data you need via direct data transfer. This makes Ex-Commerce a super fast complete integration package.

All price bands, discounts and customer settings are synchronised as a fully automated process.

We design you a beautiful custom website around your company’s branding
Our in-house designers will work with you to create a unique design for your webshop to fit with your company branding.

We install and fully configure Ex-Commerce on your network for you
With remote access, we can install and set up everything required to get the whole system up and running in no time at all.

Your customers start placing orders which automatically appear in Exchequer
Once synchronised you can open up shop and start taking orders online and watch as they are automatically transferred into your Exchequer.

Ex-Commerce is comprised of two main components. A data transfer engine and a web system. The data transfer engine sits on a server on the customer’s network alongside Exchequer and runs import/export routines on a timed schedule. The web system sits on a dedicated fully hosted and supported web server and manages the ordering process.

Ex-Commerce has a fully functional task managed scheduler that executes the different tasks in a multi-thread mode to process data at lightning speeds. Tests have shown that many hundreds of orders can be input into Exchequer in seconds.

There are none of the traditional and unreliable text files, CSV, XML, temporary documents or emails because the data transfer is direct from Exchequer’s database to the web system’s database via the Ex-Commerce data transfer engine. In other words database to database. If and when connectivity is lost due to general internet fluctuations or outages, data transfers and orders are queued up on the webserver and are downloaded on the next polling.

Ex-Commerce will work with either the Microsoft SQL Server or Oracle MySQL out of the box. It requires a COM toolkit licence and for the Pervasive edition of Exchequer, it requires an ODBC licence. If not already supplied these can be purchased through Exchequer (Advanced Business Solutions. Additionally, it can also be customised to write to any other database system.

Why is integration important to my business?
The Ex-Commerce Exchequer Integration package gives you fully integrated ‘virtual real time’ stock, discounts and customer synchronisation with Exchequer.

Our Exchequer integration e-commerce solution will automatically synchronise your online shop with your Exchequer in near real-time. As you change product information such as stock levels, pricing, discounts, customers and more in Exchequer – these changes will automatically be transferred to your online shop. When a new customer registers on the website and successfully makes a payment their details will be transferred into Exchequer each with their own unique account code. Orders taken will also be transferred to the Exchequer sales order daybook reflecting their account status and all relevant discounts.

If you’re not trading online, eventually you will not be trading at all

  • Your competitors probably are
  • People expect to trade online
  • 90% of UK use the internet
  • Mobile internet is a major growth area
  • Self-service ordering reduces costs
  • Streamline stock quantity management

Integration is what Ex-Commerce is all about
Exchequer allows users to set up variable discount structures and price banding on both customers and stock levels. Add to this the additional layers of currency and variable Tax per item it creates a complex discount matrix that other e-commerce systems simply cannot cope with. We have developed the Ex-Commerce Exchequer integration to fully replicate all the functionality of Exchequer, it will automatically synchronise all the pricing, discounts, tax, and currency variations to your e-commerce shop with 100% accuracy.

Customer accounts are an important part of the system and Ex-Commerce will automatically transfer new customer accounts into Exchequer each with their own unique customer account code which fully conforms with Exchequer so both the web system and Exchequer use the same account reference. In addition to this, multiple departments or staff within a single organisation can be assigned to the same account in Exchequer making it the only fully integrated B2B and B2C solution on the market.

We have a complete live demonstration facility to prove the concept of all features and functionality. Please contact us for a demonstration of how Ex-Commerce can transform your online business presence.